9 Step-by-Step Process of Title Deed Transfer in Kenya.
Buying land is one of the most important investments you’ll ever make—and ensuring the title deed is legally transferred to your name is the final step that secures your ownership. Whether you’re a first-time buyer or guiding clients through the journey, knowing the process protects you from fraud, delays, and unnecessary costs.
Below is a simple, step-by-step guide to help you understand how title deed transfer works in Kenya:
1. Conduct an Official Land Search
Visit the Ministry of Lands (Ardhi House) or use the eCitizen portal to confirm:
- Property ownership
- Any encumbrances (loans, caveats, disputes)
- Validity of the title
A land search costs KSh 500-1500
2. Obtain the Land Rates Clearance Certificate
For land within municipal areas, you must clear any outstanding land rates.
The seller obtains the certificate from the county government.
3. Land Rent Clearance (If Applicable)
For leasehold land, the seller must obtain a Land Rent Clearance Certificate from the Ministry of Lands.
4. Apply for Consent to Transfer
The seller applies for consent from:
- Land Control Board (LCB) for agricultural land
- County Land Management Board or relevant authority for urban plots
LCB consent fee is usually KSh 1,000.
5. Valuation of the Property
A government valuer assesses the property to determine stamp duty payable.
Valuation is done by the Ministry of Lands.
6. Pay Stamp Duty
Based on valuation:
- 4% of the property value for urban areas
- 2% for agricultural land
Payment is made through KRA’s iTax system.
7. Execution of Transfer Documents
The seller signs the transfer form, and the buyer signs acceptance.
Other documents required include:
- Original title deed
- Copies of ID & KRA PIN (buyer & seller)
- Passport photos
- Sale agreement
- Consent to transfer
- Valuation report
8. Lodging the Transfer at the Lands Office
All documents are submitted to the Ministry of Lands for registration.
The lands office:
- Cancels seller’s name
- Registers buyer’s name
- Updates the land registry
9. Issuance of New Title Deed
After registration (usually 2–6 weeks, depending on county), the buyer receives the new title deed in their name.
Timeline
If everything is in order, the entire process takes about 30 to 90 days.
Key Tip
- Always work with a licensed advocate or registered land agent.
- Ensure genuine title deeds by cross-checking with the Ministry of Lands.
- Avoid paying the full amount before receiving consent to transfer and verifying ownership.
